\title[]{First announcement of the Annual General Meeting}
\author[R. A. Bailey]{R. A. Bailey\\
Honorary Secretary}
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\begin{Article}
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\noindent The Annual General Meeting of the \ukt\ will be held on the
morning of Wednesday 19~October 1994 at the University of Warwick, in
the Staff Club `Quiet Room' in Rootes Building. The preliminary
announcement appears now to ensure that Clause~17 (below) is fulfilled
even if \BV~4.4 is delivered later than scheduled.

The  Constitution contains the following clauses:
\begin{quote} 17. \ The annual general meeting of the \ukt\ shall be
  held in the United Kingdom not later than the last day of November
  in each year on a date and at a time to be fixed by the Committee
  and notified to members at least 35 days in advance for the
  following purposes---
\begin{enumerate}
\item to receive from the Committee a report balance sheet and statement of
accounts for the preceding financial year
\item to fill the vacancies in the Committee and to appoint auditors for the
ensuing year
\item to decide on any motion which may be proposed to the meeting in the
manner provided below
\item to fix the entrance fee (if any) and annual subscription
\end{enumerate}
18. \ Any member desirous of proposing any motion at the
annual general meeting shall give notice in writing to the secretary not
later than 14 days before the date of such meeting

23. \ No amendment (other than a motion for adjournment) shall be moved to any 
motion proposed at any annual or special general meeting unless written notice 
of the amendment shall have been sent to the secretary prior to the meeting
\end{quote}

I think that Clauses 17(3), 18 and 23 are self-explanatory.

A draft agenda, covering items~(3) and~(4) will appear in \BV~4.4. In
the meantime, anyone wishing to propose any motion to the AGM must
send me, in writing, the text of the proposed motion and their own
name and address, to reach me by 5~October 1994.  If there are any
changes to the draft agenda, the final agenda will be sent to members
in the 14 days before the AGM.

%Anyone wishing, at that stage, to move 
%any amendment to any motion, must send me, in writing, the
%             text of the proposed amendment and their own name and
%            address, to reach me by 19 October 1993. 

%The chair's term of office ends at this AGM. The following clause
%from the constitution describes the procedure which should be followed.
%\begin{quote}
%11. \ (1) The chair of the group shall be the chair of
%the committee
%
%(2) The chair of the group shall retire after completion of two
%consecutive years but shall be eligible for re-election
%
%(3)  Any two members who are individuals may
%nominate  any member of the group who is an individual
%to be the chair in writing to the
%secretary not less than two months before the date of retirement
%
%(4) If there are two or more nominations then the chair
%will be decided by a postal ballot by single transferable vote
%in which
%every member of The UK \TeX\ Users' Group who is an individual
%shall be entitled but not obliged to vote
%\end{quote}
%
%             Nominations for the chair should be made in writing
%             and sent to me, to reach me by 20 August 1993.   There
%             is no official nomination form.   However, what you send
%             me should contain, clearly and legibly,
%\begin{verse}
%             ---name and address of nominee\\
%             ---declaration that (s)he is willing to stand for this
%                office, signed by the nominee\\
%             ---name and address of the nominator\\
%             ---statement nominating the nominee, signed by the
%                nominator\\
%             ---name and address of seconder\\
%             ---statement in support of the nomination, signed by
%                the seconder.
%\end{verse}
%             The nominee, nominator and seconder should all be members
%             of the UK \TeX\ Users' Group, 
%and the last two should be different from each
%             other.

%The present incumbent has indicated that he does not wish to be
%nominated.  Two nominations have been received but the committee felt that,
%since many members may not have been aware of the situation and of the
%constitutional closing date for nominations, that this date should be
%extended until 23 September.

As for vacancies on the Committee, C.~A.~Rowley will continue as Chair
in 1994--94 and P.~Abbott as Treasurer and Membership Secretary.
Clause~10 of the Constitution implies that at most~3 other members of
the present Committee may continue without being re-elected.  Thus
Clause~9 implies that there are up to 7~vacancies to be filled.

The following parts of Clause~10  describe the procedure for
filling these vacancies:
\begin{quote} (3) Any two members who are individuals may nominate any
  member or members of the group who are individuals to fill any of
  the vacancies by giving at least 7~days notice in writing to the
  secretary

  (4) If there are more nominations than vacancies then the membership
  will be decided by an election by single transferable vote in which
  every member of the \ukt\ who is an individual and is present at
  the annual general meeting shall be entitled but not obliged to
  vote.
\end{quote}

Nominations for committee members in accordance with the above
sub-clauses are thus being sought.  Written nominations for new
committee members should be sent to me, to reach me by 12~October
1994.  There is no official nomination form.  If you like, you may use
the forms provided at the end of this notice. Otherwise, what you send
me should contain, clearly and legibly,
\begin{verse}
             ---name and address of nominee\\
             ---declaration that (s)he is willing to stand for this
                office, signed by the nominee\\
             ---name and address of the nominator\\
             ---statement nominating the nominee, signed by the
                nominator\\
             ---name and address of seconder\\
             ---statement in support of the nomination, signed by
                the seconder.
\end{verse}
The nominee, nominator and seconder should all be members of the
\ukt, and the last two should be different from each other.

Once elected, the Committee appoints officers from its membership.
Your present secretary is retiring (forced to under Clause~10~(1)) and
there is at present no Publicity person. Anyone with talents for
either of these jobs is strongly encouraged to stand for election to
the Committee.

In all the above, `in writing' means `on paper', not email.

Please put `UKTUG' on the outside of the envelope when you send me any
of the above.  Otherwise, people may find themselves elected to the
wrong committee.

My address is
\begin{verse}
Department of Mathematical Studies\\
Goldsmiths' College\\
New Cross\\
London SE14 6NW
\end{verse}
until 31~August 1994; and
\begin{verse}
School of Mathematical Sciences\\
Queen Mary and Westfield College\\
Mile End Road\\
London E1 4NS
\end{verse}
from 1~September 1994.
\end{Article}
\newpage
\noindent
\FullLine{Name of Nominee:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and am
willing to stand for election to the Committee of \ukt\ 
for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\FullLine{Name of Nominator:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and that I nominate the above-named 
person for election  to the Committee of \ukt\ for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL
\FullLine{Name of Seconder:}
\FullLine{Address:}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
\FullLine{\phantom{Address:}}
I declare that I am a member of \ukt\ and that I second the nomination of the
above-named 
person for election  to the Committee of \ukt\ for 1994--95.
\NL
\HalfLine{Signature:}\hspace{2em}Date: \hrulefill\NL

\Dings
\begin{multicols}{2}
\section*{\LaTeX{} fonts and graphics tutorial: a reminder}

Two of the most important new features of \LaTeXe{} are its support
for fonts and graphics: no longer does \LaTeX{} have to mean Computer
Modern with {\tt picture} mode.
In this intensive one-day course, two of the authors of \LaTeXe{} will
provide a tutorial in \LaTeXe's fonts and graphics.  Topics will
include:
\begin{itemize}
\item processing \LaTeXe{} documents;
\item selecting new fonts;
\item installing new fonts;
\item including graphics; and
\item using colour.
\end{itemize}

The tutorial will be aimed at:
\emph{authors} who wish to learn the new LaTeX document
     commands;
\emph{designers} who wish to write document classes or
     packages using fonts, graphics and colour; and
\emph{system administrators} who wish to install and maintain
     the new \LaTeX\ features.
It will include sessions hands-on at a keyboard,
and each attendee will have access to a Unix workstation.
The cost includes handouts, lunch and refreshments.

The tutorial will be given on 11 July 1994, from 1100 (registration
and coffee from 1030) to 1700, at the Computer Laboratory, University
of Cambridge.  The tutors will be David Carlisle and Alan Jeffrey of
the \LaTeX3 project.

The cost (to \UKTUG{} members) is \pounds50, or \pounds40 if you
   register by 11 June.  Those who register will be sent an
information pack that will help guide them through Cambridge's
notorious streets, and will suggest (relatively) cheap parking places
with no danger of towing-away.

For more details, please contact:
\begin{quote}
Jonathan Fine {\tt j.fine@pmms.cam.ac.uk},\\
203 Coldhams Lane,\\
Cambridge CB1 3HY; \\
or (by email only) {\tt robin.fairbairns@cl.cam.ac.uk}.\\
\end{quote}
\end{multicols}

\endinput
